Parish Council

Parish Council 2012

Council members from 26 Feb 2012

Rector : Revd Rebecca Newland
Rector's Warden : Leighton Mann
People's Wardens : Helen Palethorpe OAM (Secretary) and Roger Sharp
Councillors : Fred Anchell, Ian Cousins PSM (Chair), Vicki Luker, Louise McKay, Peter Wilson, Shane Woodburn (Treasurer)

Key points from Council meetings

December 2012

The Parish has received a two year grant from the Pelican Foundation for a St Philips cross-cultural Family Program to begin in 2013. The program will aim to:

  • build relationships among families across the two congregations to enhance fellowship, shared worship and mutual support;
  • address the particular needs of children and families who attend the weekly Dinka Language service with the development of some type of Sunday School and Christian formation; and
  • help build the capacity of the Family Program leaders and volunteers in both congregations, and more generally, in conjunction with other Parish activities, provide support to the Dinka congregation as they build a new life in Australia and as they continue their growth in the church and the wider community.

Funding will be provided in 2013 in 2014. The Board of the Pelican Foundation will consider the progress of the initiative over years one and two before committing itself to provide funds for a third year. The grant will not meet the full estimated cost of the program and the gap will need to be met by the Parish.

The grant will enable the employment of:

  • an English speaking Family Worker with appropriate ministry and cross-cultural skills for 15 hours per week; and
  • a Dinka and English speaking assistant with appropriate Christian leadership and cross-cultural skills for s hours per week.

The new program is an exciting and important new dimension for St Philip's ministry and has the full support of the combined Leadership Group of the two congregations. Implementation issues are still being worked through and more information on program activities will be available shortly. It is expected that the program will begin in the second half of January 2013.

Some good progress has also been made on the new building project over the last month:

  • The application to incur debt has been approved by the Diocesan Finance Committee and our Property Development Submission has been lodged with the Diocese.
  • Discussions have begun with the Anglican Investment and Development Fund (AIDF) on a loan facility. This is not an actual loan but a framework agreement.
  • The ACT development application was lodged with ACTPLA in late November.

The next big step is securing ACTPLA approval and we are not expecting to hear further from them until late January. This means the Parish meeting for final consideration of the building project is now likely to take place in February 2013. It may coincide with our Annual General Meeting (AGM)

The AGM will be after the 10am service on Sunday 24 February. Papers for the AGM should be submitted to Rebecca no later than 3 February.

If any parishioners wish to pay their pledge for the new building in advance, this is possible. Such payments should be placed in a sealed envelope addressed to the Treasurer and clearly marked as new building pledge. The funds will be placed into the building account and a receipt issued. If for any reason the building project does not proceed, the payments would be fully re-funded.

November 2012

Pandora's has generously contributed $500 for each of this year's mission projects.

On the new building project:

  • An application to incur debt has been lodged with the Diocesan Finance Committee.
  • Initial discussions with ACTPLA have not produced any unanticipated issues and the formal application for development approval is expected to be lodged next week.

In addition to the Anglicare grant and the ACT Community Support and Infrastructure grant, we have been successful in securing two other grants—a Commonwealth Government Volunteers Grant of $2,495 to assist Robin and for some fit-out of the new building and an ACT Government community security grant of $1,750 to update the security lighting around the church.

However, despite all the good news on funding, estimated costs for the project have increased and still need to be clarified.

Unless the approval processes move unusually quickly over the next four weeks, the Parish meeting for final consideration of the building project is now likely to take place in the new year. If any parishioners wish to pay their pledge for the new building in advance, this is possible. Such payments should be placed in a sealed envelope addressed to the Treasurer and clearly marked as new building pledge. The funds will be placed into the building account and a receipt issued. If for any reason the building project does not proceed, the payment would be fully refunded.

The lease on Rebecca's car has been extended for a further year given the low mileage.

August 2012

The Council has been discussing the pastoral care needs of the Parish given that the Parish has been growing and has become more diverse. The Council is examining the development of a Pastoral Care Team. There will be more news on this front over the next month or so.

The Council is delighted with the launch of the Youth Group. Many thanks to Alistair, Alison and Ross.

Robin Moore's work at the Northbourne Community Centre has been one of the recipients of this year's Anglicare Winter Pantry Appeal. ADRA and The Snow Foundation have again this year provided grant support for the St. Philip's Care program at the Northbourne Community Centre. The support of these two organisations is greatly appreciated.

The building project is still being steadily progressed.

  • The requirements for ACT Planning approval are pretty much clearer now, but more work is needed to get all the necessary information from the supplier, the surveyors, the fire department, TAMS and ACTEW.
  • An application has been lodged for some funding from the ACT Government Community Support and Infrastructure Grants program.

The Council is very encouraged by the level of parishioner support to the pledging appeal. The appeal will be kept open until the end of August. Every dollar pledged is a dollar less that will need to be borrowed.

9 May 2012

The 2012 covenant between Rebecca and the Parish has now been signed by Bishop Stuart and copies are available. The covenant priorities for 2012 are:

  • Nurture and consolidate the strengths of the Parish.
  • Improve our welcoming, connecting and teaching work.
  • Continue to build partnership and community between the English-speaking and Dinka congregations.
  • Work with the Diocese to develop a support program for the Dinka community and their ministry.
  • Implement a building proposal for improved accommodation for Parish ministry activities and outreach.
  • Continue to explore ways to develop a better link between current outreach activities and St. Philip's mission.

27th May: Extraordinary General Parish Meeting after the 10am Pentecost service. Parish Council has made a decision on the building which will be presented to the parish at this meeting.

Council will apply to the Anglicare Partnership and Innovation fund towards the cost of the building.

Fred Anchell will co-ordinate the Fair Committee.

Matt McKay will manage the web site. Thanks to Brian McKinlay for his management of the site.

11 April 2012

The Parish Council warmly welcomed advice from Anglicare that it would provide funding for the next three years for Robin's work at the Northbourne Community Centre. This is the first long term funding Anglicare has provided to the Centre.

The building/courtyard proposal is being pursued vigorously. A Project Committee has been formed made up of Catherine Holt, Roger Sharp, Leighton Mann, Tim Gulliver and Rebecca Newland. The aim if possible is to have a fully developed proposal for consideration by an extraordinary Parish Meeting in May.

The Parish Council invites expressions of interest in being the Coordinator for this year's Twilight Fair to be held on 10 November. The Coordinator or Coordinators will be supported by an experienced Fair Committee.

14 March 2012

A draft 2012 covenant between Rebecca and the Parish was discussed and there will now be consultation with the Dinka congregation leadership before finalising the covenant and submitting it to the Bishop. The draft covenant is in line with the vision Rebecca set out for the Parish in her report to the AGM.

The new Council elected Ian Cousins as Chair, Shane Woodburn as Treasurer and Helen Palethorpe as Secretary. Diocesan guidelines for the implementation of the ACT Work Safety Act require parishes to appoint a Parish Safety Officer. The Council appointed Fred Anchell to fulfil this role.

The Council adopted the Parish budget for 2012 with a planned operating deficit of $7066 following its endorsement at the AGM.

New point of contact responsibilities have been allocated amongst the members of the new Parish Council and a revised note will be placed on the Noticeboard.

The Council is pursuing the building proposal as a matter of priority and considered initial estimates from three potential suppliers at the meeting. A project committee is being put together to develop a full proposal for presentation to a special general meeting.

The Parish Council invites expressions of interest in being the Coordinator for this year's Twilight Fair on 10 November. The Coordinator or Coordinators will be supported by an experienced Fair Committee.

8 February 2012

The Parish Council considered the agenda and papers for the Annual General Meeting (AGM) to be held after the 10am service on Sunday 26 February. At the AGM there will be an opportunity under general business to discuss management of the parish. There will also be a presentation on a proposal for new facilities for Pandora's and storage space for Robin Moore. All regular reports to be considered at the AGM should have been submitted by 5 February. This deadline was needed to allow time for the reports to be compiled and produced.

Gutterguard has now been installed on the Rectory and a small pergola roof erected over the inner courtyard to protect the new decking. The infestation of bees within the vestry wall has been attended to.